Project description
We are a growing company, and right now our entire IT fleet is maintained in a set of spreadsheets that no one fully trusts anymore. Laptops, monitors, phones, network equipment, software licenses and warranty expiration dates are scattered across different files, and every time we hire or fire an employee, we spend hours figuring out what equipment is assigned to them and whether we need to revoke a license. We want to replace this chaos with a full-featured IT asset management system that will give us a single and reliable registry of all equipment and software: where it is located, who uses it and how much it cost. The main thing we need is confidence: when someone asks how many unassigned laptops there are or which licenses are expiring next month, the answer should appear in seconds, not after manual inventory check.
The system should store each asset with a unique inventory tag, category, purchase date, price, vendor, warranty expiration and current status, and allow assigning items to employees or locations with a complete history of who owned what and when. Software licenses need separate tracking with the number of seats, renewal dates and compliance notifications, so we don't overpay and don't violate terms. It is also important to cover the entire lifecycle — from purchase request through active operation, repair and disposal or write-off, with the current state of each asset constantly visible. We need access roles too, because support, finance and management have different views of the same data.
Reporting is the part everything is done for. We need dashboards and exportable reports on total asset value, by department, approaching warranty and license expirations and devices due for replacement. Let us know what would be best for us — a ready-made platform or custom development, and provide for importing our current spreadsheets so we don't start from scratch.
Key requirements:
— Equipment and software inventory with unique tags and full set of attributes;
— Assignment to employees and locations with complete change history;
— License tracking with seat count and renewal notifications;
— Lifecycle from purchase to write-off and warranty control;
— Access roles and exportable reports with import from spreadsheets.
The system should store each asset with a unique inventory tag, category, purchase date, price, vendor, warranty expiration and current status, and allow assigning items to employees or locations with a complete history of who owned what and when. Software licenses need separate tracking with the number of seats, renewal dates and compliance notifications, so we don't overpay and don't violate terms. It is also important to cover the entire lifecycle — from purchase request through active operation, repair and disposal or write-off, with the current state of each asset constantly visible. We need access roles too, because support, finance and management have different views of the same data.
Reporting is the part everything is done for. We need dashboards and exportable reports on total asset value, by department, approaching warranty and license expirations and devices due for replacement. Let us know what would be best for us — a ready-made platform or custom development, and provide for importing our current spreadsheets so we don't start from scratch.
Key requirements:
— Equipment and software inventory with unique tags and full set of attributes;
— Assignment to employees and locations with complete change history;
— License tracking with seat count and renewal notifications;
— Lifecycle from purchase to write-off and warranty control;
— Access roles and exportable reports with import from spreadsheets.
Other / Miscellaneous Cash, Bank transfer
