About the service
I take on vacation schedule automation — from the request form for employees to a finished document that only needs manager approval. Usually this process turns into the same chaos every year: requests in messengers, forgotten emails, two people from the same department go on vacation the same week, and then it turns out there's no one to work on site. I build a system that eliminates this routine completely.
An employee logs into their personal account, selects convenient dates and submits a request. The system immediately checks it against requests from colleagues in the same department and verifies that the number of present employees won't drop below the minimum that you set yourself — separately for each subdivision, by position if necessary. If there's an overlap, the employee is offered the nearest available dates, not a refusal without explanation. Priority in disputes is configured to your logic: seniority, remaining unused vacation days, order of submission.
The manager receives not a pile of separate requests, but one summary — an annual schedule for all employees, ready for approval with one click. I also configure notifications about approaching dates and remaining vacation days.
The work includes:
— request submission form accounting for remaining days
— overlap rules by department and minimum staffing
— approval panel for manager
— export of annual schedule
An employee logs into their personal account, selects convenient dates and submits a request. The system immediately checks it against requests from colleagues in the same department and verifies that the number of present employees won't drop below the minimum that you set yourself — separately for each subdivision, by position if necessary. If there's an overlap, the employee is offered the nearest available dates, not a refusal without explanation. Priority in disputes is configured to your logic: seniority, remaining unused vacation days, order of submission.
The manager receives not a pile of separate requests, but one summary — an annual schedule for all employees, ready for approval with one click. I also configure notifications about approaching dates and remaining vacation days.
The work includes:
— request submission form accounting for remaining days
— overlap rules by department and minimum staffing
— approval panel for manager
— export of annual schedule
