Visitor management system: self-service kiosk and host notification

In our office, visitors are still manually recorded in a paper logbook at reception, and we are no longer satisfied with this. The administrator is busy rewriting names, visitors stand in line in the lobby, and when an auditor or fire inspector asks to show who was in the building on a specific day, we spend an hour leafing through illegible pages. We want to replace all this with a visitor management system based on a self-service registration kiosk so that a guest is registered in less than a minute.

We see it this way: an employee invites a guest in advance, the person receives a link for pre-registration, fills in their details, and upon arrival enters a code or scans a QR on the tablet. The kiosk takes a photo of the visitor, prints a badge with name, company, host and date and immediately notifies the host by email and messenger that the guest has arrived. For certain areas, the visitor must accept an NDA or safety briefing on screen before the badge is printed, and the signed copy is saved in the visit record.

Security is separately important: a live list of everyone currently on the premises that security can print for evacuation, plus a complete log of each visit with search and entry and exit times. We ask you to suggest equipment for the kiosk and badge printer and outline support for the solution.