I will set up automatic defect act creation when accepting goods

I make turnkey systems that automatically generate a defect act at the moment of receiving goods from the supplier — not the write-off act that gets filed in accounting later, but precisely the inspection act needed right during unloading. When a warehouse clerk sees torn packaging, shortage or defective unit, he opens a short form on his phone, takes photos of the problem from several angles and in two lines describes what's wrong. No papers that later get lost while someone gets around to retyping them.

Behind this form is logic that I configure: the system checks the record against the supplier order and invoice, assembles the act according to your template with attached photos and immediately sends it to the supplier along with the claim text — you don't need to compose it yourself. Each act has a status that changes as the supplier responds: sent, accepted for consideration, disputed, resolved, goods replaced or return credited — the buyer sees at a glance which claims are stuck and which are moving forward.

I link the system to your accounting software or warehouse software so data isn't entered twice, and I make the receiving form so quick that a warehouse clerk manages in a couple of minutes without training. What's included in the work:

— receiving form with photo documentation right in the warehouse
— automatic act generation with verification against the supplier order
— automatic claim sending to the supplier
— status board for all disputes from sending to closing