Project description
Our company has grown to five departments and we no longer have a reliable place to keep shared documents. Working files live on personal laptops, get copied over messengers and email, and nobody can say for sure which version is the latest. We need a proper corporate file server deployed on our own hardware, with a clear folder structure organised by department and by project, so that every team member knows exactly where their documents belong and can find them in seconds.
Access rights are the central requirement of this task. Accounting must not see the design archives, and the sales team should never be able to delete engineering documents. We expect the specialist to design a permission model built on groups and roles rather than dozens of one-off exceptions, connect it to our existing user accounts where that is possible, and write down who may read, write or manage each shared folder. Onboarding a new employee should then be a matter of adding them to the correct group.
Finally, backups, and this is not negotiable. The server must run scheduled copies to a separate disk and to an offsite location, with a restore procedure that has actually been tested at least once. Please describe the retention plan, how we get notified when a backup fails, and how long a full recovery would realistically take. Include a short handover document so our staff can manage day-to-day tasks without calling you every week.
Access rights are the central requirement of this task. Accounting must not see the design archives, and the sales team should never be able to delete engineering documents. We expect the specialist to design a permission model built on groups and roles rather than dozens of one-off exceptions, connect it to our existing user accounts where that is possible, and write down who may read, write or manage each shared folder. Onboarding a new employee should then be a matter of adding them to the correct group.
Finally, backups, and this is not negotiable. The server must run scheduled copies to a separate disk and to an offsite location, with a restore procedure that has actually been tested at least once. Please describe the retention plan, how we get notified when a backup fails, and how long a full recovery would realistically take. Include a short handover document so our staff can manage day-to-day tasks without calling you every week.
Administration Cash, Bank transfer
