About the service
I set up automatic invoice distribution to suppliers end-to-end: from data export from the accounting system to a signed document that is automatically sent to the recipient on the right day. Accountants or managers no longer need to manually generate an invoice, print it, sign it, and attach it to an email — the entire chain works without human involvement.
First, I understand how your document workflow is organized: which suppliers receive invoices, on what schedule, which accounting system the data comes from, and which digital signature certificate is used for each document group. After that, I link the accounting export, signing service, and sending module into a single process that runs automatically on a schedule — without manual launches or reminders.
I separately plan for error handling: if a document fails to form or signing ends in an error, the system doesn't silently skip the invoice but marks it as problematic and notifies you. The signing status is visible at each stage — which invoices were sent signed, which are waiting for signatures, which returned for retry. When needed, I set up notifications or a simple summary so accounting can see the actual state of the mailing without diving into technical logs.
What is included in the work:
— connecting invoice export from your accounting system;
— automatic application of digital signature to each document;
— scheduling rules for mailing to suppliers, legal entities, or invoice types;
— tracking signing status and error notifications;
— handing over settings to your team with a brief explanation of how to change the schedule and recipients.
First, I understand how your document workflow is organized: which suppliers receive invoices, on what schedule, which accounting system the data comes from, and which digital signature certificate is used for each document group. After that, I link the accounting export, signing service, and sending module into a single process that runs automatically on a schedule — without manual launches or reminders.
I separately plan for error handling: if a document fails to form or signing ends in an error, the system doesn't silently skip the invoice but marks it as problematic and notifies you. The signing status is visible at each stage — which invoices were sent signed, which are waiting for signatures, which returned for retry. When needed, I set up notifications or a simple summary so accounting can see the actual state of the mailing without diving into technical logs.
What is included in the work:
— connecting invoice export from your accounting system;
— automatic application of digital signature to each document;
— scheduling rules for mailing to suppliers, legal entities, or invoice types;
— tracking signing status and error notifications;
— handing over settings to your team with a brief explanation of how to change the schedule and recipients.
