Freelance › Projects › Advertising and marketing › Need a booking bot for corporate headshot photo sessions for employees
Need a booking bot for corporate headshot photo sessions for employees
Employer
Content
Project parameters
Type of cooperationOne-time project
SectionAdvertising and marketing
Prepaymentwithout prepayment
Payment methodsCash, Bank transfer
Acceptance of requestsfrom today, 05:26 until Sep 15, 2026
Project description
We are planning a corporate photography day to produce professional business portraits for our employees, and we need a booking bot that can handle the entire scheduling process without HR having to manually track every request in spreadsheets and chat threads. The bot should let each employee choose a convenient time slot from the photographer's calendar, confirm the shoot location, and receive automatic reminders before their session so nobody misses their slot or shows up unprepared.
The tool needs to collect several details for every booking: the number of employees signing up per department (since some teams book slots together), whether the session takes place at our own office in a designated meeting room or at an external rented studio, the exact date and time window available that week, and the preferred format for receiving finished photos - a shared cloud folder link, direct email delivery, or files posted through our corporate messenger. Employees should also indicate whether the company is covering the full session cost or whether they personally want to pay for additional retouched portraits or extra outfit changes, since our finance department needs this split for invoicing.
Beyond the booking flow itself, we want a simple admin view where our HR coordinator can see the full schedule, reassign slots if someone cancels, and export the final list of participants with their chosen delivery format and payment status. The bot should also send a confirmation message right after booking and a reminder a day before the shoot.
Requirements:
— Slot-based calendar for choosing session date and available time window
— Field for number of employees per booking (individual or department group)
— Choice of location: company office or external photo studio
— Selection of photo delivery format (cloud link, email, messenger)
— Payment option: company-covered or employee self-pay for extras
— Automatic confirmation and reminder notifications
— Admin dashboard with export of the full participant list
— Ability to reschedule or cancel a booked slot
The tool needs to collect several details for every booking: the number of employees signing up per department (since some teams book slots together), whether the session takes place at our own office in a designated meeting room or at an external rented studio, the exact date and time window available that week, and the preferred format for receiving finished photos - a shared cloud folder link, direct email delivery, or files posted through our corporate messenger. Employees should also indicate whether the company is covering the full session cost or whether they personally want to pay for additional retouched portraits or extra outfit changes, since our finance department needs this split for invoicing.
Beyond the booking flow itself, we want a simple admin view where our HR coordinator can see the full schedule, reassign slots if someone cancels, and export the final list of participants with their chosen delivery format and payment status. The bot should also send a confirmation message right after booking and a reminder a day before the shoot.
Requirements:
— Slot-based calendar for choosing session date and available time window
— Field for number of employees per booking (individual or department group)
— Choice of location: company office or external photo studio
— Selection of photo delivery format (cloud link, email, messenger)
— Payment option: company-covered or employee self-pay for extras
— Automatic confirmation and reminder notifications
— Admin dashboard with export of the full participant list
— Ability to reschedule or cancel a booked slot
