Project description
TranslatedAs the team grows, the old expense tracking method — spreadsheets plus a shared email inbox with receipt photos — no longer works. I want a convenient web application where any employee logs an expense in less than a minute: selects a category, takes or uploads a photo of the receipt, adds a short comment, and submits the request. The application should run the uploaded image through OCR, read the total amount, currency, merchant, and date, then fill these values into fields so the person only confirms them rather than re-entering. Recognition errors should be easy to correct manually.
After submission, each request enters an approval workflow. A manager sees a queue of pending requests, can approve or reject with a comment, and a rejected request returns to the author for correction and resubmission. Each department or project has a monthly budget, and the application must display how much has been spent and how much remains, warning the approver before the budget is exceeded. Roles are important: a regular employee sees only their own requests, a manager sees their team, and finance sees everything. This is specifically an expense tracking tool, not a time tracking system and not an invoice generator; please don't repurpose a template from another domain for this task.
For accounting, we need reliable export. The finance person should be able to filter data by period, department, category, or person and download a structured file (CSV and XLSX) along with attached receipt images for the same period, so month-end closing happens in a few clicks rather than manual searching. Propose a stack you're comfortable with; maintainable and well-documented code matters more to us than any visual effects.
— Expense submission form with photo upload and amount, currency, date and merchant pre-fill via OCR
— Multi-step approval with comments, rejection and resubmission
— Department and project budgets with remaining balance and overspend warnings
— Role-based access: employee, manager, finance
— Export for accounting (CSV/XLSX) and receipt archive for selected period
After submission, each request enters an approval workflow. A manager sees a queue of pending requests, can approve or reject with a comment, and a rejected request returns to the author for correction and resubmission. Each department or project has a monthly budget, and the application must display how much has been spent and how much remains, warning the approver before the budget is exceeded. Roles are important: a regular employee sees only their own requests, a manager sees their team, and finance sees everything. This is specifically an expense tracking tool, not a time tracking system and not an invoice generator; please don't repurpose a template from another domain for this task.
For accounting, we need reliable export. The finance person should be able to filter data by period, department, category, or person and download a structured file (CSV and XLSX) along with attached receipt images for the same period, so month-end closing happens in a few clicks rather than manual searching. Propose a stack you're comfortable with; maintainable and well-documented code matters more to us than any visual effects.
— Expense submission form with photo upload and amount, currency, date and merchant pre-fill via OCR
— Multi-step approval with comments, rejection and resubmission
— Department and project budgets with remaining balance and overspend warnings
— Role-based access: employee, manager, finance
— Export for accounting (CSV/XLSX) and receipt archive for selected period
Web programming Cash, Bank transfer
