About the service
I configure a full-fledged employee document tracking system for documents that have expiration dates — medical certificates, licenses, permits, access badges, certificates and any other papers required by your industry. Instead of someone manually reviewing folders every quarter and hoping nothing is missed, the system tracks every date itself and alerts you in advance while there's still time to calmly renew the document, rather than rushing on the last day.
After I collect the list of document types and current deadlines, I build a structured registry and connect a reminder engine to it. The person responsible for a specific document — HR manager, department head, occupational safety specialist — receives a notification one month before expiration and again one week before, so there are two genuine chances to respond rather than one panic email at the last moment. All data flows into a single summary list by department: a manager opens one screen and immediately sees who is compliant and who needs action, without polling five employees separately.
I also handle the boring but important part: migrating existing records, properly handling documents that renew for different periods, and a simple way to mark a document as renewed so the countdown automatically updates. As a result, you get not a table that will become outdated in a month, but an actual workflow.
What's included:
— registry of document types and expiration rules by role or department
— automatic reminders 30 and 7 days before expiration
— summary list by department with status for each employee
— migration of current data and instructions for future management
After I collect the list of document types and current deadlines, I build a structured registry and connect a reminder engine to it. The person responsible for a specific document — HR manager, department head, occupational safety specialist — receives a notification one month before expiration and again one week before, so there are two genuine chances to respond rather than one panic email at the last moment. All data flows into a single summary list by department: a manager opens one screen and immediately sees who is compliant and who needs action, without polling five employees separately.
I also handle the boring but important part: migrating existing records, properly handling documents that renew for different periods, and a simple way to mark a document as renewed so the countdown automatically updates. As a result, you get not a table that will become outdated in a month, but an actual workflow.
What's included:
— registry of document types and expiration rules by role or department
— automatic reminders 30 and 7 days before expiration
— summary list by department with status for each employee
— migration of current data and instructions for future management
