Need Corporate Software License Usage Tracking Set Up

Our company uses a growing number of paid software products, and right now nobody has a clear picture of how many seats we've bought versus how many are actually being used. We suspect we're paying for licenses that sit idle, but without a proper system there's no way to prove it or fix it. I'm looking for someone who can build a simple, reliable tracking process that pulls together seat counts, active users and renewal dates for every product we pay for, so our IT and finance people can see the real picture at a glance instead of digging through invoices and admin panels one by one.

The core of the job is matching purchased seats against actual usage for each subscription, flagging licenses that haven't been touched in a while, and sending a reminder a month before any contract renews so we never get hit with a surprise auto-renewal or a missed cancellation window. I'd like the result to be something our team can keep using without your constant involvement - a dashboard, spreadsheet or small internal tool, whichever approach makes the most sense given the tools we already use.

What matters most to me is a working, low-maintenance solution and a clear explanation of how it pulls its data, plus:
— a monthly report showing unused or underused licenses with potential savings
— automatic renewal reminders sent 30 days in advance
— straightforward setup instructions so our team can maintain it internally
— a short walkthrough call once everything is working